Driver Policy

A driver policy may contain information on mobile phone usage, traffic violations, safety guidelines, revocation of vehicle privileges, acceptable use, etc.

In addition, a driver policy gives drivers one source for all information relating to their use of a company vehicle, including maintenance or damage. The most effective driver policy will be customized according to your specific requirements and fleet policies.

Employee buy-in is easiest to achieve when you cultivate a team approach to planning and adopting policies. Solicit feedback from employees while developing new policies or changing existing ones.

Topics to consider include the following:

General Information

  • Employee Eligibility
  • Replacement Vehicles
  • Driver Responsibilities
  • Revocation of Company Car Privilege
  • Safety Guidelines
  • Driver/Vehicle Maintenance Responsibility
  • Who May Drive the Company-Provided Vehicle
  • Personal Use
  • Business Use
  • Other Use
  • Passengers
  • Control of Keys
  • Pushing and Towing
  • Towing a Trailer
  • Smoking Policy
  • Washing and Cleaning
  • Traffic Violations
  • License Plate Renewal
  • Mileage Reporting
  • Cell Phone Usage Policy
  • Vandalism/Theft
  • Electronic Equipment Policy
  • Signs
  • Vehicle Rentals
  • Employee Transfer/Unassigned Vehicle
  • Vehicle Transport

Ordering Information

  • Vehicle Replacement Policy
  • Vehicle Ordering Cycles
  • Vehicle Selection
  • Snow Belt
  • Extra Equipment
  • Vehicle Ordering
  • Vehicle Delivery
  • Vehicle Title and Registration
  • Vehicle Insurance
  • Purchase Policy
  • Vehicle Disposal

Vehicle Expenses

  • Preventive Maintenance and Repairs
  • Non-Routine Maintenance and Repair Work
  • Fuel Card
  • Miscellaneous Expenses
  • Change of Address

Insurance and Accidents

  • Insurance Coverage
  • Restrictions
  • Accident Reporting
  • Repair of Damage to Your Company Vehicle
  • Vehicle Theft
  • Deductibles
  • Injuries
  • Medical Requests
  • Leave of Absence

Defensive Driving

  • Definition
  • Best Practices

Safety Policy

  • General Information
  • Procedure
  • Driver Risk Levels
  • Gross or Willful Misconduct
  • Alcohol or Substance Abuse Related Driving Offense

Best Practice: Driver Policy Letters (Samples)